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Invoice matching software
for Microsoft Dynamics 365 Business Central
Verify invoices against POs and goods received notes – fast.
Our automated invoice matching (three-way matching software) for
Microsoft Dynamics 365 Business Central speeds approvals,
prevents errors and fraud, and unifies purchase order matching
within end-to-end accounts payable automation.
What is invoice matching?
Invoice matching is the AP control of verifying supplier invoices against purchasing documents to ensure accuracy before payment. It compares invoice lines, quantities, and prices with purchase orders (POs) and goods received notes (GRNs) (and, in some cases, inspection/acceptance records). Done well, it prevents overpayments, catches fraud, and keeps your books accurate, especially at scale.
- Invoice matching types: two-way (invoice vs. PO for price, quantity, terms), three-way (adds goods receipt/GRN validation), and four-way (adds inspection/acceptance documents before approval and payment).
- Invoice matching prevents fraud by paying only matched invoices, reduces duplicate/price/quantity errors, speeds approvals for better cash flow, and strengthens compliance with clear PO–receipt–invoice audit trails.
- Manual matching is labor-intensive (hours chasing POs, receipts, approvals), error-prone at scale, delays approvals when documents are missing or mismatched, and fragments visibility across banks, entities, and currencies.
- Modern invoice matching software automates capture/validation and PO matching, auto-imports and reconciles payments, flags exceptions, and provides real-time status and audit trails—cutting errors and speeding approvals.
Key features of the solution for invoice matching
Powerful invoice matching software for Business Central: AI-powered payment recognition (up to 98% accuracy), multi-bank and multi-currency support (EUR, GBP, USD), and real-time reconciliation to surface matched/unmatched invoices instantly, plus quick, user-friendly setup and secure, compliant connections throughout.
Manages transactions from 12,300+ banks in multiple currencies.
Offers real-time visibility into invoice matching status.
Easy installation with minimal setup.
Uses secure protocols for bank connections.
Benefits of using the solution for invoice matching
Unlock faster, smarter AP in Microsoft Dynamics 365 Business Central: AI-driven invoice matching boosts accuracy, turns hours into minutes, lowers costs, flags fraud, and frees your team for strategic work, while real-time insights and audit-ready records keep decisions sharp and compliance simple.
Increased accuracy
Ensures up to 98% accuracy in invoice matching.
Time & cost savings
Reduces manual matching time and lowers costs by minimizing errors and effort.
Compliance
Simplifies audits with traceable records.
Fraud prevention
Detects anomalies in real-time.
Improved efficiency
Frees teams for strategic tasks.
Real-time insights
Offers up-to-date invoice payment visibility.
How to choose the right invoice matching software
Start smart
Try Bankfeed free for 30 days to see how well it fits your reconciliation needs.
Getting started with invoice matching
Frequently asked questions
about automated reconciliation software
What is invoice matching software?
Invoice matching software automates verifying supplier invoices against purchasing documents—purchase orders (POs) and goods receipts (GRNs)—to ensure correct prices, quantities, and terms before payment. It supports two-way, three-way matching software (invoice-PO-GRN), and even four-way checks, applies tolerances, flags exceptions/duplicates, and routes approvals. Integrated with your ERP (e.g., Microsoft Dynamics 365 Business Central), it delivers automated invoice matching, end-to-end accounts payable automation, and accurate purchase order matching with full audit trails.
How does the solution help with invoice matching?
It delivers automated invoice matching inside Microsoft Dynamics 365 Business Central—cutting hours to minutes and boosting accuracy:
1. Auto-import & classify: Pulls invoices/bank statements, reads lines, applies price/qty tolerances.
2. 2-/3-/4-way matching: Invoice ↔ PO ↔ GRN (plus inspection) for precise purchase order matching.
3. AI-powered recognition: Matches by PO number, vendor, IBAN, SKU, amounts—achieving up to 98% accuracy.
4. Payment recognition: Links bank transactions to approved invoices to close the loop.
5. Exception management: Flags mismatches/duplicates and routes to approvers.
6. Real-time visibility: Dashboards, audit trails, and KPIs for accounts payable automation.
7. Scales securely: Multi-bank/multi-currency support with PSD2-compliant connections.
Can the solution integrate with my ERP system?
Yes. It integrates natively with Microsoft Dynamics 365 Business Central via an add-on from Microsoft AppSource, delivering automated invoice matching, PO matching, and payment recognition inside your ERP.
Using another ERP? We can connect via APIs or flat-file/iPaaS workflows – just reach out to scope options. All bank connections are PSD2-compliant and encrypted.
Which banks are supported?
Bankfeed connects to 12,300+ banks and payment platforms, including major institutions like Chase, Wells Fargo, Bank of America, Barclays, HSBC, ING, Santander, and Revolut.
🔍 Search the full list of supported banks or contact us if you don’t see yours.
How much does the solution cost?
Pricing scales with the number of connected bank accounts and your usage needs. Start with a free 30-day trial (full features), then choose a plan that fits—volume discounts available for higher account counts.
👉 View pricing or contact us for a custom quote.
How does the solution compare to Basware or Stampli?
Basware and Stampli are broad AP tools; our solution is a specialized, Business Central–native invoice matching and bank feed/reconciliation add-on. It’s built exclusively for Microsoft Dynamics 365 Business Central, installs from AppSource in under an hour, and delivers two/three/four-way matching plus payment recognition to close the loop from PO to payment. Basware is an enterprise procure-to-pay suite (sourcing, invoicing, analytics) that integrates with many ERPs but isn’t BC-specific and typically requires a longer, project-based rollout. Stampli focuses on invoice capture and approvals with strong AP collaboration features; it integrates with multiple ERPs but is not BC-native and generally emphasizes 2-way matching. For PSD2-compliant, multi-bank, multi-currency connectivity and real-time reconciliation inside Business Central, choose our BC-first approach. Pick Basware when you need full P2P at enterprise scale; choose Stampli when AP approvals/collaboration are the primary need.
What is invoice matching and why is it important?
Invoice matching is the accounts payable control of verifying a supplier invoice against purchasing documents—typically the purchase order (PO) and the goods receipt (two-way = invoice↔PO; three-way = invoice↔PO↔receipt; sometimes four-way with inspection). It ensures the right items, quantities, and prices are paid before approval.
Why it’s important:
1. Accuracy & cost control: stops overpayments, duplicates, and pricing/quantity errors.
2. Fraud prevention: pays only matched, authorized invoices.
3. Compliance & auditability: creates clear, traceable PO–receipt–invoice trails.
4. Cash-flow efficiency: speeds approvals, supports on-time payments and discounts.
5. Scalability: automated invoice matching handles high volumes across banks/entities.
Using invoice matching software (e.g., Business Central–integrated three-way matching) automates these checks, reducing manual work from hours to minutes while improving control and visibility.
What are the benefits of automated invoice matching?
1. Time savings: Cut AP work from hours to minutes with straight-through processing.
2. Higher accuracy: AI rules/tolerances drive up to 98% correct matches; fewer duplicates/overpayments.
3. Faster approvals & cash flow: Quick, rules-based routing helps capture early-pay discounts.
4. Fraud prevention: Flags anomalies, mismatches, and unauthorized invoices early.
5. Real-time visibility: Status dashboards, exceptions, and audit trails (PO–GRN–invoice–payment) in Business Central.
6. Compliance & audit-ready: Traceable evidence streamlines audits and regulatory checks.
7. Scales with growth: Handles high volumes, multi-entity, multi-bank, and multi-currency.
8. Lower costs & better vendor relations: Less manual effort, fewer disputes, more on-time payments.
9. Closed loop to payment: Payment recognition reconciles bank transactions back to approved invoices.
What features should I look for in accounts payable automation?
Here’s a practical checklist of must-have features for Accounts Payable (AP) automation—especially if you’re on Microsoft Dynamics 365 Business Central.
1. Invoice capture & digitization: OCR/EDI/email ingestion, header/line-level data extraction, duplicate detection.
2. 2-/3-/4-way matching: PO, Goods Receipt (GRN), and (optionally) inspection matching with configurable price/quantity tolerances.
3. Exception management: Clear reason codes, auto-routing to owners, SLA reminders, and one-click corrections.
Approval workflows: Role-based, multi-level approvals with mobile/email actions and audit trails.
4. Payment automation: Scheduled runs, batch payments, remittance advice, and payment recognition to close the loop.
Real-time visibility: Dashboards for invoice status, holds, discounts, DPO, and cash forecasting.
5. Security & compliance: Role-based access, SSO/MFA, immutable logs, VAT/GAAP/SOX support; for bank connectivity, PSD2-compliant encrypted APIs.
6. ERP integration: Native Business Central integration (no middleware), master-data sync, posting rules, dimensions.
7. Scalability: Handles high volumes, multi-entity, multi-currency, and cross-border banking.
8. Supplier experience: Vendor data validation, optional portal, self-service status/queries.
9. Analytics & audit: Line-level history, exportable evidence, exception/discount analytics.
10. Time-to-value & support: Fast deployment, sandbox testing, clear SLAs, responsive support.
If you’re a Business Central user, prioritize native integration, PSD2 bank feeds, high-accuracy (≈98%) invoice matching, and quick AppSource installation—these are the hallmarks of solutions like Bankfeed that reduce hours to minutes while improving control.
Still have questions?
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